Elluminate Live! Bridge (Blackboard Collaborate)

Elluminate Live! Bridge is a tool that provides seamless integration between OWL and Blackboard Collaborate (bbc) allowing users of OWL, from either a course site or a project site, to access all of the Collaborate features within the OWL system. Blackboard Collaborate allows users to create and work in virtual classrooms and meeting rooms, providing an interactive online learning environment for participants.

Why Use It?

Elluminate Live! Bridge provides instructors with the ability to create virtual classroom and meeting rooms with Blackboard Collaborate. These virtual classrooms are especially useful for distance/online learning by providing an interactive learning environment for multiple users who can access live audio and video as well as application sharing with multiple users. The interactive whiteboard allows for users to collaborate as if they were in the same room while the live audio and video provides a personal touch to what can otherwise be an unpleasant and distant experience. Integration with OWL now provides an even easier experience for instructors teaching online and distance studies courses to provide a personal learning experience for their students enriching the entire course overall.

You can enable Blackboard Collaborate for your course or project site by going to Edit Tools in Site Info for the project/course site in which you are working. The integration tool in OWL is called Elluminate Live! Bridge.

How It Works

Creating Sessions (Instructor/Maintainer Only)

To create a new Elluminate Live! Bridge session, follow the steps below:

  1. Click Create Session Elluminate Live! 2-a.png
  2. In the Name Your Session section, configure the following settings:
    • Session Name - The name of the session, as it will appear in the list of sessions.
    • Session Access - Whether this session will be available to everyone (All Sites) or only members of this course site (This Site). Elluminate Live! 3-a.png
  3. In the Schedule Your Session section, configure the following settings:
    1. Start Date/Time, End Date/Time - When the session will start and stop.
    2. Occurs - Whether the session should occur once, or recur daily or weekly. If it recurs, set Recurrence Count to the number of times it should recur.
    3. Add to the site calendar - If this is set, the session is added to the site calendar.
    4. Boundary Time - The period before the scheduled start of a session in which users can join. Moderators can use this time to preload content into the Elluminate Live! whiteboard, and participants can use this time to download software, if necessary, and to configure their audio. Elluminate Live! 4-a.png
  4. In the Session Attributes section, configure the following Settings:
    1. Recording Mode - Whether recording will be started automatically or manually, or will be disabled.
    2. Simultaneous Talkers - The maximum number of attendees who can be speaking (that is, have their microphones turned on) at one time.
    3. Supervised - If this is set, moderators can view all private chat messages in the Elluminate Live! Bridge session.
    4. All Permissions - If this is set, all participants who are not moderators will be granted full permissions to session resources such as audio, whiteboard, etc.
    • Raise Hand on Entry - If this is set, all attendees have their “raised hand” flag set when they join the session. This enables the moderator to easily tell when newcomers have joined. Elluminate Live! 5-a.png
  5. If the session is not public, configure the following steps in the Session Moderators and Participants section:
    1. Restrict Participants - If this is set, then only users whose names appear in the Selected Roles lists can join the session as participants. Otherwise they may join as guests.
    2. All Moderators - If this is set, all attendees will be given moderator privileges. Elluminate Live! 6-a.png
  6. In the Notes section, enter any notes that you would like the moderators or participants to see. These notes are shown when users hover their mouse over the session name hyperlink and are also shown on the Details page.
  7. Click Submit. Elluminate Live! 7-a.png

If you wish to change these settings later, you can change all of them, except recurrence settings, by clicking the Edit hyperlink for the session. If you need to change recurrence settings, you will need to remove the old session and create a new one.

Providing Guest Access

To invite a guest who does not have a Sakai account to attend a session, click the session’s Details link. Send the guest URL listed there to the guest and tell them to use that URL to join the session.

Elluminate Live! 8-a.png

Joining Sessions

If the Session Name is a hyperlink, you can join the session by clicking on the link and then clicking Join. If a link is not available, the session is not ready to join yet or has expired. To access more information on the session, click the Details link.

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then

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Depending on the configuration of the session set by the creator, you may have the ability to join a session before the class begins.

When you join an Elluminate Live! Bridge session for the first time, you may be required to install software on your machine and configure your audio and video input and output. Therefore, it is a good idea to complete the following steps before joining a session for the first time:

  1. Automatically checks your system requirements.
  2. Provides a Configuration Room for you to test your connection, settings, and to configure your audio.
  3. Gives training and resources that you may find useful and
  4. Provides further information available through the bbc support portal.

Each Elluminate Live! session typically has participants (usually students) and one or more moderators (usually instructors in a course site and maintainers in a project site). Moderators have more control over what happens in a session than do participants. Participants can also include guests, who do not need to have an official UWO account used to access OWL.

For more information about the Elluminate Live! Bridge, see external link: http://www.blackboard.com/Platforms/Collaborate/Products/Integrations/Sakai-Collaborative-and-Learning-Environment.aspx .

View Recordings

If the moderator chose to record the Elluminate Live! Bridge session, you can view recordings of past sessions by clicking View Recordings.

Elluminate Live! 1-a.png

You will then see a list of possible recordings to view. Click on the names of the recordings to view them. If you do not see any recordings or want to view other recordings from earlier sessions you may have to select the proper view list depending on how far back the recording was created. To see all possible recordings you should click View Past Year .

elluminatve view rec 2.png

Once you click on the recording you want to view click Launch . Depending the settings you may also be provided with a Guest Link to allow other people to view the recordings.

ellumnate view rec 3.png

You will then be prompted to open or save the recording file. You can open this file with Java Web Start.

elluminate prompt.png

Once you are viewing the recording on Blackboard Collaborate (bbc) you are able to navigate through the recording by either sliding the trackball or using the drop down menu beside the timeline to select highlighted moments/actions in the recordings.

elluminate view rec 4.png

elluminate view rec time bar.png

elluminate view rec highlight.png

Removing Sessions and recordings (Administrators Only)

To remove sessions or recordings, follow these steps:

  1. Click View RecordingsElluminate Live! 9-a.pngor View Available Sessions. Elluminate Live! 10-a.png
    1. Select the checkbox(es) beside the session(s) or recording(s) to delete.
    2. Click Delete . Elluminate Live! 11-a.png

Note: Removing a session does not remove any recordings of that session.

Using Blackboard Collaborate

Configuring Video Settings

In order to adjust video settings within Blackboard Collaborate click on Tools > Video > Camera Settings…

bbc14.png

Next you will be prompted with a preference window where you can adjust the camera settings. Blackboard Collaborate will automatically select the built-in camera in your computer (if applicable) or you can select an external camera through the drop down menu. You can also adjust the frame rate of your camera. For best practice this should be kept between 10 - 15. Once you have made the necessary adjustments click OK to save the changes.

bbc15.png

Enabling Video Broadcasting

Once the camcorder is set-up and the settings are adjusted you are ready to preview and/or broadcast your video.

  1. Click on the preview icon in the Audio & Video panel to see how the video looks before broadcasting the video stream. The video panel will show what will be broadcasted in the session and is identified with a 'Preview' watermark. At this time you may want to make any framing or lighting adjustments.Note: Previewing your video broadcast is not a necessary step to enable video broadcasting.bbc16.png
  2. Once you are happy with the video appearance and are ready to broadcast, click on the Video button to begin to stream your video. Note: Depending on permission settings, video broadcasting capabilities may be limited to select individuals. Most moderators are given this capability.bbc17.png

Configuring Audio Settings

In order to adjust audio settings within Blackboard Collaborate click on Tools > Audio > Microphone Settings…

bbc27.png

Next you will be prompted with a preference window where you can adjust the microphone settings. Blackboard Collaborate will automatically select the built-in microphone in your computer (if applicable) or you can select an external camera through the selection box. Once you have made the necessary adjustments click OK to save the changes.

bbc28.png

Once you have properly set-up your microphone settings you can click on the talk button on the audio & video panel in order to broadcast your audio.

bbc29.png

Creating a Whiteboard Document

Instead of uploading a Powerpoint presentation, which can only be done 45 minutes before a bbc session begins, create a whiteboard document which is then saved and can be quickly accessed immediately before the session begins.

When bbc is launched, click Load Content and find your Powerpoint (ppt) file.

bbc load1.png

Next you maybe prompt which way you would like to load your content. If so, You will want to select 'Import Presentation with Powerpoint' then click Load . The file will then load onto the whiteboard in Blackboard Collaborate, this may take several minutes depending on the size of the file. Note: Blackboard Collaborate does NOT support animations found in Powerpoint presentations

bbc load2.png

Once the file has been loaded:

  1. Click File > Save > Whiteboard
  2. In the Select Pages window, you will most likely select All Pages then click OK
  3. You are then prompted to save the file on your computer and it will have the extension .wbd

bbc load3.png bbc load4.png

This document is now ready for a much faster loading of the document immediately before it is to be used than to load the ppt file. When you are ready to load the .wbd document, click Load Content and navigate to the .wbd file and select it.

Setting up Breakout Rooms

During a Blackboard Collaborate Session the moderator is able to create smaller 'breakout' rooms that places participants in smaller discussion groups away from the main room.

external link: How to set-up Breakout Rooms

Using the ITRC Backpack

Coming soon…

Video

Video Tutorial

Video tutorial coming soon…